Converting CSV Files in Excel

Excel has a handling feature for various data presented in different formats, including Comma Separated Values (CSV). In addition, it contains various useful functions that help import these files and easily convert them into Excel sheet tables. As a result, it is the most commonly used for transmitting and storing data related to contacts, statistical information, and calendar appointments.

This section facilitates the examples of ways to convert the Comma Separated Values files into excelConvert The Comma Separated Values Files Into ExcelConverting Excel to CSV means converting data into text format by changing the file format to.txt. So, for the conversion, choose the required Excel file, click “Save As,” choose CSV as the format, and then save the file.read more.

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Explanation

The data available in CSV format has been used for several years. It indicates that data is separated by the comma using the common fields. Different ways are available to convert the CSV files into Excel. Those include:

  • Direct opening CSV files with Excel.Double-clicking and opening the file through the windows explorer option.Importing CSV files into worksheets.

The main intention behind the conversion of CSV data into Excel is that supportability. Each comma-separated value is placed into each cell to separate easily with the conversion. The data presented in the CSV format limits the capabilities of a user in generating insights from the data in performing the data analysis.

How to Open, Import & Convert CSV File into Excel?

Let us discuss some examples of the comma-separated values file in Excel.

Example #1 – Open CSV File in WorkSheet

Step 1: We must open the Excel worksheet and go to the “File” menu.

It shows the “Open” dialog box, as shown in the figure.

Step 2: Then, we need to go to the CSV file’s directory. Select the “All Files” on the right of the “File name” field.

Select the name of the CSV file. Then, click on “Open” to open the file with Excel.

Step 3: It directly displays the data into the new workbook, as shown in the figure.

Data separated by a comma is placed into each cell in the Excel sheet.

Step 4: We need to apply the formatting to the title fields to differentiate the headers of columns.

Step 5: Use the data for required purposes by applying the excel functionsExcel FunctionsExcel functions help the users to save time and maintain extensive worksheets. There are 100+ excel functions categorized as financial, logical, text, date and time, Lookup & Reference, Math, Statistical and Information functions.read more and formula.

Note: In this Excel, if we open a .txt file instead of a .csv file, “Import Text Wizard” is used to import the data into Excel.

Example #2 – Using Windows Explorer

Step 1: We must go to the CSV file’s directory. Right-click on the file and choose “Open with.”

Step 2: Select the choose default program option on the right side of the “Open with” command, as shown in the figure. Then, choose Excel (desktop) among the recommended programs.

Step 3: As a result, now, the file is opened, and data is displayed, as shown in the figure.

Example #3 – Import CSV File Through External Data

This method requires a lot of steps to import data compared to the other two techniques. However, it helps in importing the data into the current worksheet.

We can use the data for various purposes in Excel.

  • First, we must open an Excel worksheet and place the cursor into a cell where we want to locate the data by importing from a .txt file or .csv file. Then, we need to go to the Data tab on the ribbon and click From Text/CSV under the Get External Data group, as shown in the screenshot. Browse to the location of the CSV or txt file to import the data. Then, select the .csv file and click on the Import button. The ‘Example CSV File wizard’ will open when clicking on Import. Then we need to set the delimiter as Comma and click on ‘Load to’ to move to the next step. It opens the ‘Import data’ dialog box. Here, we must choose the existing worksheet, place the cell address, and click OK. Consequently, the data will be imported into the Excel sheet, as shown in the screenshot.

How to Use CSV Files in Excel?

  • Storing of data and performing the required calculations on the data.Improving the security of the files as excel files are not opened by any other software.Possible to save the data in tabular format with the extension of .xls and .xlsx.Display of data in rows and columnsRows And ColumnsA cell is the intersection of rows and columns. Rows and columns make the software that is called excel. The area of excel worksheet is divided into rows and columns and at any point in time, if we want to refer a particular location of this area, we need to refer a cell.read more to represent the fields.Using the required format for the data of different types.Development of graphs and chartsGraphs And ChartsIn Excel, a graph or chart lets us visualize information we’ve gathered from our data. It allows us to visualize data in easy-to-understand pictorial ways. The following components are required to create charts or graphs in Excel: 1 - Numerical Data, 2 - Data Headings, and 3 - Data in Proper Order.read more on the numerical data if presented.Using the statistical analysis of the data.Using the programming and macros and developing the data in developer mode.Improving the flexibility in reading the large data by using sorting and filtering.

Things to Remember

  • Opening the CSV files is an easy way to convert the CSV data into Excel, and it does not change the file format to .xls or .xlsxDefault settings are provided for when the .csv file is opened with Excel.

This article is a guide to CSV files into Excel. Here, we discuss how to open, import, and convert CSV files into Excel, practical examples, and a downloadable Excel template. You may learn more about Excel from the following articles: –

  • Excel CSV UTF8CSV vs. ExcelWhat is OneDrive Excel?Power Query Excel